Desk Booking+
Flexible desk booking software for your hybrid office
Desk booking is the key to an efficient hybrid office. With MazeMap Workplace desk booking software, employees can reserve their workspace via an app—quickly, intuitively, and from anywhere. Our solution adapts flexibly to the needs of modern businesses and optimizes your office space for the long term.
The Benefits of Desk Booking
: Increased Workstation Availability Thanks to Self-Checkout
User-Centric Design
Thanks to a user-friendly and needs-oriented system
Optimized land use
Thanks to sensor-driven analyses and decisions based on comprehensive usage data
Enterprise Readiness Tailored to Your Needs
Thanks to flexible rules and easy implementation
"We wanted more than just an app for booking desks: We wanted an app that covered all facets of this new way of working."
Lennart Goschin
Head of Digitalization, Hypoport SE
Our Desk Booking Features
How Desk Booking works
Intuitive Desk Booking App & Desk Sharing Tool
Our user-friendly analytics and enterprise-ready features make booking a workspace a breeze. With just a few clicks, you can find a desk that meets your needs. In our intuitive workspace booking app, you can view and book all available workspaces. With Auto-Checkout, which automatically makes vacant desks available again, you optimize workspace utilization and foster a collaborative atmosphere for your teams.
Keep the
overview
Easily manage user roles and permissions, tailored to your specific needs. With our desk sharing tool, employees can flexibly plan their workday and book a workspace for their office days via the app—anytime, anywhere. Optionally, they can reserve a seat next to teams or colleagues and communicate via the app.
Integration into existing
systems
Keep all data in AD 365/Azure Active Directory or another SCIM-enabled system. Integrate your groupware: The MazeMap Workplace app provides all the important information you need for your daily work. With digital building maps and location tracking, you can quickly find workstations, colleagues, and rooms.
Promote
innovations
Innovative work environment with MazeMap Workplace: Your hybrid office becomes the creative hub of tomorrow. With features like a company wiki, people search, and chat, your teams can easily stay in touch and remain inspired. Foster creativity and collaboration. Create an environment that will inspire your employees!
Data security,
and compliance
If your employees are important to you, data protection must be a priority. In our digital world, trust and transparency are key—and that's exactly what we're here for. Protect your team's data in accordance with the highest security standards of ISO 27001 and preserve their privacy. Our solution is GDPR and compliance compliant.
Personal Desk Booking Live Demo
Your Workplace
is not a demo case.
Your setup is too complex for standard solutions.
A typical demo only shows simple use cases —and quickly gives a misleading impression of what’s really possible.
That's why we don't offer a generic trial version, but rather a personalized live demo.
Schedule your free, no-obligation demo today.
Lisa Pfützner
Workplace Strategist
All-in-one platform for booking+
MazeMap Workplace is the only all-in-one platform on the market that offers comprehensive booking+ ! Smart features complement the comprehensive booking functions and ensure:
a perfected user experience
the balance between space efficiency and employee satisfaction
an increase in employee productivity
Benefit from our Desk Booking+
Efficient space planning based on sensor data
Real usage data enables no-shows to be identified, allowing booked tables to be released. Sensor-based analyses also support successful right-sizing concepts.
Location-based orientation aid
New employees and visitors in particular benefit from the integrated information on rooms, equipment, and buildings. That's why our desk sharing software is being expanded to include digital orientation and navigation functions.
Find, book and lock lockers
While shared desks do not offer storage space for personal items, the ease of finding and booking lockers increases employee satisfaction and flexibility.
Optional sharing of your own location
Knowing that colleagues are in the office today and where they are currently located promotes cooperation on site and increases motivation to come back to the office.
Bring your workplace strategy to life with Booking+ from MazeMap Workplace!
How Desk Booking Influences Successful Space Management
Empty office space costs you money every day—even if you don't realize it.
In our white paper, we show you how to use real usage data to create transparency, reduce no-shows, and efficiently manage your hybrid office.
MazeMap Workplace offers the most comprehensive solution on the market
Desk Booking is an integral part of MazeMap Workplace's comprehensive all-in-one platform. By covering all booking scenarios, it supports hybrid working models and sustainably increases efficiency and productivity.
Make sure that your employees can find a free meeting room nearby even at peak times.
Parking Management
Smart solutions to manage your parking spaces efficiently and optimize utilization.
Space for personal belongings:
Book, use, and manage lockers via app.
Safe navigation across the entire campus: quickly find who or what you are looking for.
Integrations
One platform -
compatible with all systems
Too many tools, not enough visibility? Connect Desk Booking with Outlook, Sensorik, and your existing systems—and finally understand how your space is really being used.
Make data-driven decisions instead of relying on gut feelings.
Desk Booking Analytics
Data-centered decisions: Optimization through facts
Maximize your space efficiency with our dynamic dashboards! Keep an overview, analyze utilization and use precise data to optimally adapt your layout.
Sensors and booking data: Use precise data for fact-based demand analysis and decision-making. Our dashboards help you to optimize desk sharing and save up to 46% of your costs.
ROI optimization: Release up to 5-10% of the originally booked desks through auto-checkout.
Improved user experience: Get more information when booking a desk through sensor technology and spontaneous booking options.
Global customer and partner network
Get started now with
MazeMap Workplace
Contact us today. We’ll get back to you shortly. You’re also welcome to schedule a demo right away.
Call us at
+49 (69) 566086786
No-obligation demo
Book an appointment now
You can count on MazeMap Workplace
Easy integration: Seamless integration into existing systems.
High usability: user-friendliness and intuitive operation.
Robust security standards: Maximum security for your data.
Frequently asked questions
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A desk booking system—also known as desk booking software or desk sharing software—is a digital solution that allows employees to flexibly reserve desks and workspaces. It provides the technical foundation for hybrid work models and enables companies to manage and optimize their office space according to their needs.
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Only if you release this information and decide to be visible. You decide which information is displayed and which is not.
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Yes, as long as you (and your colleagues) want to be visible. Then you can choose who you want to sit next to when you book a table.
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Each company defines individual booking rules. How long in advance you can book a workstation depends on the guidelines defined by your company's administrators.
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Yes, the app allows you to integrate all of your company's buildings and spaces. Employees who work at several locations can book desks as required.
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The application can analyze the occupancy volume of different workspaces, such as desks, offices, meeting rooms, parking spaces, etc. We also provide real-time charts to help you structure the areas according to your real estate strategy.
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Yes, in addition to booking desks, MazeMap Workplace can also be used to reserve conference rooms. Once installed, you can filter by specific criteria, such as rooms with projectors, catering, whiteboards, etc.
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Desk sharing refers to the organizational concept in which employees share workspaces instead of having assigned desks. Desk booking is the software-based implementation—a workspace booking system that allows users to reserve specific desks, define rules, and analyze utilization data. Without the right desk booking software, desk sharing is difficult to manage in practice
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Desk Booking truly demonstrates its full value, particularly in medium and large enterprises with multiple locations, complex team structures, and a high proportion of hybrid work. MazeMap Workplace is designed to meet the needs of enterprise customers—featuring scalable architecture, granular role and permission systems, and integration with existing IT infrastructures such as Azure AD and Office 365.