Free webinars
Our upcoming webinars:
Efficient Meeting Organization: Seamless Integration of Catering Management into Microsoft 365
May 8, 2026 -
11:00–11:40 a.m. (CET)
Hybrid work is the work model of the future and presents companies with new challenges in workplace management. Traditional metrics, such as the head-to-desk ratio, are becoming less relevant, and intelligent rightsizing and sharing concepts are becoming essential.
With MazeMap Workplace, you’ll be fully prepared to meet these new challenges. You’ll benefit from a customized all-in-one workplace management platform and strike the perfect balance between space efficiency and employee satisfaction.
All-in-one workplace management platform
In use in over 1000 offices
Our formula for success
for the future of work
Our platform combines space efficiency, workplace experience and building modernization - for more productive employees, sustainable buildings and measurable cost savings.
With intelligent tools, data analysis and seamless integration into your existing IT, we help companies to optimize their working environments, use resources efficiently and increase the long-term value of their buildings.
With flexible sharing concepts based on sensor data, we support large companies in right-sizing their office space.
Your benefits:
Long-term cost reduction through efficient use
Transparency through sensor-based usage analyses
Demand-oriented resource management (desks, rooms...)
Dynamic adjustments to the space concept
Our features:
Desk Booking
Optimized workstation booking for efficient use of space
Smart Parking
More efficient use of existing parking spaces - less new construction
Auto checkout
No-shows are automatically recognized to avoid vacancies
With digital assistants and smart features, employees can make their working day stress-free, flexible and productive. This makes the office a place where teams enjoy coming together."
Your benefits:
More productive collaboration through optimal seat selection
Individual organization of the working day through flexible bookings
Quick orientation & navigation - no more long searches
Stress-free parking thanks to
easy reservation
Our features:
Flexible resource booking
Employees organize their working day freely and independently
Catering Add-In
Order catering directly with the room booking in Outlook
Office Map & Navigation
Interactive maps for quick orientation in the office
MazeMap Workplace modernizes office buildings with smart technology, reduces costs, and increases efficiency, sustainability, and value—all with the all-in-one platform
Your advantages:
Comprehensive transparency of building data for optimized processes
Sustainable, energy-efficient building use through smart control
Greater attractiveness for tenants, buyers & users
SmartScore certification up to Platinum status achievable
Our features:
Digital access control
More security and convenience thanks to app-controlled access control
Data analysis & dashboard
Demand-oriented office space, less vacancy, lower costs & emissions
Room control via app
Makes switches superfluous and saves building costs
All-in-one platform for booking+
MazeMap Workplace is the only all-in-one platform on the market that offers comprehensive booking+
Smart features complement the comprehensive booking functions and ensure:
a perfected user experience
an increase in employee productivity
the balance between space efficiency and employee satisfaction
Desk Booking+
Additional capacity through sensor-based analysis
Fully integrated ordering of catering
Central room control without switches
Location-based guidance
Room Booking+
Find, book and lock lockers
Location-based orientation aid
Efficient space planning based on sensor data
Optional sharing of your own location
Smart Parking+
Information system with live data
Data-based space management
Integrated access control
Integrated billing module
Ideal conditions for hybrid working models
One booking tool for all cases
Booking in Outlook: Outlook remains the single source of data and our add-in facilitates room booking and resource management.
Additional resources: Greater choice of rooms and spontaneous bookings thanks to real-time availability display and the release of no-shows.
Secure access: Access control and room management via the MazeMap Workplace app for secure and efficient use.
Stress-free start to work: employees can book parking spaces in advance, making long searches for a parking space a thing of the past.
Individual booking rules: Customizable rules make it possible to book specific parking spaces or more flexible quotas depending on the role and requirements.
Serial bookings: Employees book their parking space for several days in just one step.
Efficient space management: Optimization of existing spaces based on sensor-based usage data and auto-checkout.
Autonomous employees: User-friendly system that allows users to flexibly book and manage their preferred workstations.
Social networking: Employees can see who has booked a seat where so they can sit near their favorite colleagues, which promotes collaboration.
Secure storage: Even in hybrid working models without fixed workstations, valuables can be securely locked away.
Keyless access: Flexible access to the lockers via cell phone without an additional chip or key.
Integration with existing hardware: Compatible with locker stations from partners such as Vecos, for seamless integration into office equipment.
"We wanted more than just an app for booking desks:
We wanted an app that covered all facets of this new way of working."
Lennart Goschin
Head of Digitalization, Hypoport SE
Integrations
One platform -
compatible with all systems
Too many tools, not enough visibility? Connect Desk Booking with Outlook, Sensorik, and your existing systems—and finally understand how your space is really being used.
Make data-driven decisions instead of relying on gut feelings.
New white paper
Your Guide to a Parking Management Solution Tailored to Your Needs
Your meeting room can be booked flexibly—but your parking spot is permanently assigned and often goes unused? While some employees are desperately looking for a parking spot, others are left empty.
In our latest white paper, you’ll learn how modern parking management works and how you can manage your parking spaces more efficiently, transparently, and user-friendly.
Practical insights & concrete approaches
How to allocate parking spaces fairly and reduce vacancies
Greater Transparency Through Data
How to Understand Occupancy and Make the Most of Your Space
Custom Solutions Instead of a One-Size-Fits-All Approach
How to Tailor Parking Management to Your Specific Needs
Use data to gain valuable insights into your workspaces!
Our data centricity offers comprehensive insights and optimization options for the use of your workspaces and resources.
-
Collection and evaluation of extensive usage data.
Real-time data to optimize space utilization and workstation distribution.
Detection and release of no-shows through sensor technology and auto-checkout.
-
More bookable rooms without additional construction work.
Release capacities for spontaneous bookings through data-supported decisions.
-
Identification of actual requirements based on the working model and room size.
Adaptation of room sizes and concepts to actual requirements.
-
Integration of usage data into in-house systems and dashboards.
Provision of the industry's most comprehensive data cube for detailed analyses.
-
Basis for data-supported decisions to improve space efficiency.
Optimizing the use of resources and reducing operating costs.
-
Easy scalability of the system to adapt to the needs of growing companies.
Flexibility in the implementation and use of data analyses.
Catering management directly in Microsoft 365
For greater productivity in your everyday work.
With our solution, organizing meetings becomes a breeze: book rooms and order catering—all in one step, with our add-in directly in Outlook.
This saves time, reduces sources of error, and creates smooth processes in everyday office life.
Get to know our add-in now and simplify your work processes in a smart way.
Central resource management in Microsoft Exchange
Room bookings incl. catering in Outlook
Error-free ordering process & perfect meetings
Whether for one location or worldwide?
Why MazeMap Workplace?
Enterprise-Ready
Roles and rights management: Effortless management of user roles and rights, customized to your specific needs.
Data security and protection in accordance with ISO 27001:
Maximum protection and security of your data in accordance with ISO 27001 standards.
International presence:
Over 50,000 users in 28 countries rely on MazeMap Workplace to optimize the workplace experience in over 1,000 offices worldwide.
-
Our solution is optimally tailored to the requirements of large companies. Thanks to effortless integration into existing systems and comprehensive role and rights management, we offer maximum flexibility. With over 50,000 users in 28 countries and locations in Europe and the USA, we optimize the workplace experience in over 1,000 offices worldwide. Our systems can be used internationally, support multiple languages and are GDPR-compliant and ISO 27001-certified. Thanks to single sign-on and integration with MS365, we facilitate onboarding and offboarding, while IT departments can easily manage access. Updates and installations are conveniently done remotely, and users benefit from a seamless, secure and user-friendly environment.
Data-centered decisions
Sensors and booking data: Use precise data for fact-based needs analysis and decision-making
ROI optimization:
Free up to 5-10% of originally booked meeting rooms through auto-checkout.
Comprehensive usage analysis: integration of usage data into internal company systems and dashboards
-
Our user-centered solution focuses on the user. Thanks to integration with Outlook, booking rooms, tables, loungers and parking spaces remains as simple as ever. Our user-friendly app enables spontaneous bookings even at peak times. Users benefit from self-service options and can flexibly adapt their workspaces to their tasks. Our system supports hybrid working models and offers security when booking workstations. Additional functions such as catering bookings, accessibility and the use of relevant sensor data increase employee efficiency and satisfaction. The app shows real-time availability and enables bookings across multiple platforms, including on-site kiosk screens.
Simplicity and comfort
User-friendly UX:
Experience easy implementation and use of our system, ideal for your IT department.
Flexibility and autonomy: enjoy self-service, spontaneous bookings via the app and hybrid working models
App and kiosk screens: book rooms, order catering and receive room information at any time.
-
With our data-based solution, companies can make informed decisions. By analyzing sensor and booking data, we provide a fact-based demand analysis that is more reliable than manual counts. Our technology detects no-shows and automatically releases rooms, optimizing resource utilization and enabling spontaneous bookings. This leads to an improved ROI as up to 10% of originally booked rooms can be made available again. Our sensor-driven utilization analysis integrates seamlessly with in-house systems and dashboards, creating the industry's most comprehensive data cube. This enables intelligent space management and the identification of actual demand.
MS 365 First: Integration
Outlook add-in:
Outlook remains the leading system. Book directly in Outlook or in MazeMap Workplace.
Synchronization with MS 365:
Everything that synchronizes with MS 365 also works with our system.
Provider independence: Benefit from maximum flexibility thanks to compatibility with MS 365 and other systems.
-
Our solution is optimally tailored to the requirements of large companies. Thanks to effortless integration into existing systems and comprehensive role and rights management, we offer maximum flexibility. With over 50,000 users in 28 countries and locations in Europe and the USA, we optimize the workplace experience in over 1,000 offices worldwide. Our systems can be used internationally, support multiple languages and are GDPR-compliant and ISO 27001-certified. Thanks to single sign-on and integration with MS365, we facilitate onboarding and offboarding, while IT departments can easily manage access. Updates and installations are conveniently done remotely, and users benefit from a seamless, secure and user-friendly environment.
Success Story - BASF
Efficiency that inspires – How BASF saves €450,000 per month with MazeMap Workplace . When the lease on its old office building expired, BASF opted for a new space concept with MazeMap Workplace at its Berlin hub.
Despite 40% less office space: fully utilized offices, satisfied employees and monthly rent savings thanks to sensor-based space utilization.
Download the complete success story with all the details !
Trust in our experience and the satisfaction of our international customers.
Connected
devices
120.000
Countries
25+
m² of managed office space
1.3 million
Offices
1.000
Users
110.000
Are you
curious?
Contact us today using the form. We’ll get back to you shortly.
Or book a demo appointment directly :
Free & no obligation
Tailored specifically to your situation, rather than a standard demo
Book a no-obligation demo today!
Lisa Pfützner
Workplace Strategist
Give us a call
+49 69-566086786
Frequently asked questions
-
Yes! For more information on campus and healthcare solutions, visit mazemap.com.
-
Yes, as long as you (and your colleagues) want to be visible. Then you can choose who you want to sit next to when you book a table.
-
Each company defines individual booking rules. How long in advance you can book a workstation depends on the guidelines defined by your company's administrators.
-
Yes, the app allows you to integrate all of your company's buildings and spaces. Employees who work at several locations can book desks as required.
-
The application can analyze the occupancy volume of different workspaces, such as desks, offices, meeting rooms, parking spaces, etc. We also provide real-time charts to help you structure the areas according to your real estate strategy.
-
Don't worry about unclaimed bookings anymore: if no one shows up, our software will release the space after ten minutes and mark it as available.
-
With our animated heat maps, you can monitor room occupancy in real time. Make data-driven decisions and proactively resolve conflicts, such as unoccupied or overbooked rooms: Discover our Occupancy Analytics feature now.
-
That's exactly when our solutions make the most sense. Hybrid working models are changing the way office space is used. They also bring with them a number of new challenges. With MazeMap Workplace, you can ensure efficient use of space and an optimal workplace experience.