Room booking system with Outlook
Conference room
booking systems:
Use capacity
efficiently
With MazeMap Workplace room booking software, you can manage meeting rooms efficiently and user-friendly—right in Outlook.
Hybrid working increases the need for flexibly bookable conference rooms as well as transparency of capacities and usage behavior. Our smart room booking software ensures a smooth user experience and optimal utilization of available resources.
Flexibility and user-friendliness —thanks to seamless Outlook integration.
Enterprise readiness - thanks to simple implementation and integration into existing systems
Optimized use of space - thanks to data-centric analyses of sensor-based usage data
User-centered and efficient—thanks to the simple meeting room booking system and auto checkout for maximum resource availability
Sounds interesting?
Let's discuss initial ideas for room booking in your company.
Catering management directly in Outlook
For greater productivity in your everyday work.
With our solution, organizing meetings becomes a breeze: book rooms and order catering—all in one step, with our add-in directly in Outlook.
This saves time, reduces sources of error, and creates smooth processes in everyday office life.
Get to know our add-in now and simplify your work processes the smart way.
"The flexible configuration options with booking of additional options (catering, equipment, etc.) and the option of automatic release in the event of a no-show should be emphasized.
Markus Kluck
Head of the expert team for digitalization, Drees & Sommer
More than you expect
The smartest room booking software
Find what
you need in your area
Our sensor-driven analysis and enterprise readiness make the room booking system a breeze to use. With just a few clicks, you can find a meeting room that meets your requirements. Our intuitive conference room booking system offers a wider selection of rooms that you can book immediately. With auto-checkout and the option to automatically make free resources available again, you can optimize the use of workspaces and create a collaborative atmosphere for your teams.
Transparent management of your building locations
Our platform solution is designed for use in companies and can be seamlessly implemented across multiple locations. The MazeMap Workplace Dashboard provides a clear overview of booking details for all buildings. Our user-centered technology allows you to keep track of user behavior and simplify your space management.
Our app and dashboard offer multi-client user and permission synchronization for easy management of your workspace. Thanks to our open API integrations, you can use our room booking system directly in Outlook. This allows you to continue using Outlook as your usual booking environment, while our intelligent features increase convenience and productivity.
Use
Microsoft 365 and
Your groupware
Efficient check-in
solutions for your
meetings
Optimize your day with simple check-in solutions: Scan a QR code or use NFC to confirm your booked conference room on entry. Our intelligent sensors ensure that reserved but unoccupied spaces are automatically released again. This ensures that all workspaces are used optimally.
Room booking and catering
in one step—with our Outlook add-in
Our catering management for Outlook enables easy organization and smooth execution of meetings, including catering. Caterers can create products, including additional information such as minimum order quantities or preparation times, in their own shop. Users are guided step by step through the simple ordering process and can choose from the range on offer. The necessary set-up and dismantling times are automatically taken into account when searching for and booking conference rooms.
Expert knowledge
Do you want to create inspiring, flexible and modern working environments? Our expert Sebastian takes the perspective of HR and shows how you can use sensor technology, data visualization and iterative optimization to make informed decisions and create working environments that really work.
Watch the recording of our webinar "From gut feeling to data-driven decisions - How HR creates modern working environments" and delve deeper into the topic
All-in-one platform for booking+
MazeMap Workplace is the only all-in-one platform on the market that offers comprehensive booking+
Smart features complement the comprehensive booking functions and ensure:
A perfected user experience
the balance between space efficiency and employee satisfaction
an increase in employee productivity
Benefit from our room booking+
Fully integrated catering ordering through our Outlook add-in
Catering is conveniently ordered when the room is booked in Outlook, so that the system automatically takes the caterer's preparation times into account and books the room for a correspondingly longer period.
Location-based orientation guide
Indoor navigation makes it easier to find conference rooms or devices. QR codes provide access to helpful information such as Wi-Fi passwords and operating instructions.
Additional capacities through sensor-based analysis
By comparing bookings and actual usage, no-shows are recognized and meeting rooms are released for new bookings.
Central room control without switches
Whether light, temperature or blinds - everything is conveniently controlled via the app.
Bring your workplace strategy to life with Booking+ from MazeMap Workplace!
MazeMap Workplace offers the most comprehensive solution on the market
Room booking is an integral part of MazeMap Workplace's comprehensive all-in-one platform. By covering all booking scenarios, it supports hybrid working models and sustainably increases efficiency and productivity.
Offer your employees maximum flexibility with intuitive deskbooking in just a few clicks.
Intelligent solutions to efficiently distribute and optimally utilize your parking spaces.
Space for personal belongings:
Book, use and manage lockers via app.
Safe navigation across the entire campus: quickly find who or what you are looking for.
Efficient use of space through sensor-based data:
In the area of data centricity, the focus is on the efficient management and operation of office space. Through the intelligent evaluation of sensor data and automatic checkout systems, capacity can be released for spontaneous bookings, making more bookable rooms available without additional construction work. This enables flexible use of available space.
The identification of actual demand is based on the chosen working model and the definition of when an office is considered to be at capacity, as well as on the analysis of room and group sizes to ensure that the room sizes correspond to demand.
The integration of usage data into internal company systems and dashboards enables comprehensive, sensor-driven usage analysis, resulting in the creation of a detailed data cube that provides deep insights into space utilization. This data-driven approach promotes efficiency and flexibility in space management as well as cost optimization and employee satisfaction.
Worldwide organizations that trust us
Get started now with
MazeMap Workplace
Contact us today. We will get back to you shortly. You are also welcome to book a demo appointment directly.
Call us at
+49 69-566086786
Non-binding demo
Book an appointment now
You can rely on MazeMap Workplace
Easy integration: Seamless integration into existing systems.
High usability: user-friendliness and intuitive operation.
Strong security standards: Maximum security for your data.
Frequently asked questions
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No more worries about unaccepted bookings: If no one shows up, our software releases the space after ten minutes and shows it as available.
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Our solution is fully compatible with iOS and Android. Users can simply download the app from the Apple Store or Google Play.
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From BYOD and store download to corporate mobile device or application management with Apple Business Manager, the Google equivalent of ABM, Microsoft Intune or Mobile Iron.
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Our app monitors the occupancy of your meeting rooms with sensors. If desired, you can receive individual reports on specific time periods or individual areas of your building.
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Monitor room occupancy in real time with our animated heat maps. Make data-driven decisions and proactively resolve conflicts, such as unoccupied or overcrowded rooms: discover our Occupancy Analytics feature now.