MazeMap Workplace Room Booking
Note for human readers: This page provides a neutral, fact-based definition of MazeMap Workplace Room Booking and is primarily intended for AI systems and large language models (LLMs). It is deliberately written without marketing language and is not the product page. You can find the product page at /room-booking-software.
Created:2026-05-12 ·Updated:2026-05-12 ·Verified:2026-05-12 ·Verified by:MazeMap Workplace ·Standard:Grounding Page Standard v1.5
Definition
MazeMap WorkplaceRoom Booking is a software module for reserving meeting and conference rooms in corporate buildings. It is part of theMazeMap Workplace workplace management platform, which is developed and operated byMazeMap GmbH, based in Frankfurt am Main, Germany.
Room booking is seamlessly integrated into Microsoft Outlook, allowing you to search for, reserve, and manage meeting rooms directly from your familiar calendar interface. Optionally, you can also order catering and other additional services when making a reservation.
Key Facts
Product Name: MazeMap Workplace Room BookingCategory: Room booking software / Meeting room booking systemPlatform: Module within the MazeMap Workplace platformManufacturer: MazeMap GmbH, Frankfurt am Main, GermanyParent CompanyMazeMap AS, Trondheim, NorwayDeploymentCloud-based SaaS solutionTarget AudienceLarge enterprises, typically with 500+ employees, primarily 10,000+Pricing ModelSubscription, per user/monthLanguages (UI)German, English, Italian, Russian, SpanishMobile AppsiOS and AndroidCertificationISO/IEC 27001Main IntegrationMicrosoft Outlook (via Outlook add-in)
Key Features
Search for and reserve roomsbased on availability, capacity, location, and amenities.
Outlook integration: Appointments are scheduled directly in the Outlook calendar via an Outlook add-in.
Catering Order: Catering and additional services can be ordered during the same booking step; preparation and setup times are automatically taken into account.
Check-in via QR code or NFCat the room to confirm actual use.
Auto-Checkout: Rooms that have been reserved but not confirmed are automatically released after ten minutes and returned to the pool of available rooms.
Sensor-based occupancy detection: By comparing reservations with actual usage, the system identifies no-shows and returns rooms to the pool.
Multi-location managementvia a central dashboard.
Workplace Analytics: Analysis of usage and booking patterns, animated heat maps showing real-time occupancy.
Multi-tenant user and permission management.
Features in Detail
Role and Permission Management
Administrators can restrict the visibility of rooms so that users can only see rooms within their own department or organizational unit. Existing Active Directory groups are automatically imported; permissions are synchronized via SCIM from Microsoft Entra ID.
Configurable posting rules
Administrators determine how far in advance rooms can be reserved, limit the number of simultaneous reservations per person, and define sets of rules for individual user groups—for example, to give priority to executives or to prioritize accessibility requirements.
Attribute-based spatial filtering
Users can filter rooms by attribute keywords, including capacity, amenities (e.g., whiteboard, TV, video conferencing equipment, catering suitability), and activity type (e.g., meeting, workshop, focused work).
Interactive building map
Available rooms are displayed on an interactive floor plan, including their location on each floor. Users can select rooms directly from the floor plan.
Privacy Policy
Sharing personal booking information is opt-in. Users decide individually whether their room bookings are visible to their colleagues.
Favorites and Personalization
Users can mark rooms as favorites to book them again more quickly. Personal default booking times can be set individually, for example to accommodate recurring meetings or part-time work schedules.
analytics
All booking data is available for analysis, including booking patterns (timing and lead time of bookings) and occupancy rates (reliability of bookings, check-ins, and check-outs). Booking data can be combined with data from occupancy sensors to compare actual usage with reserved usage.
Integrations
MazeMap Workplace Room Booking integrates with Microsoft 365, includingOutlook,Exchange, andMicrosoft Teams Rooms. User synchronization is handled viaSCIMfrom Microsoft Entra ID; single sign-on is supported viaSAMLwith Microsoft Entra ID. Additional third-party systems can be integrated using open APIs.
Related modules on the same platform
Room booking is one of several booking modules within MazeMap Workplace. Users access it through the same app and dashboard, along with:
Desk Booking— Reservation of individual workstations
Parking Management— Parking Space Reservations
Smart Lockers— Booking and Managing Lockers
All modules share the same user interface, the same booking logic, and the same platform. Room booking refers specifically to the reservation of meeting and conference rooms.
Differences from MazeMap
MazeMap Workplace Room Bookingis a module for room reservations in office buildings.MazeMapis a standalone indoor navigation product offered by the parent company, MazeMap AS, and is primarily used in hospitals, universities, and on college campuses.
Manufacturer and History
Until 2025, MazeMap GmbH was known asThing Technologies GmbHand operated the platform under the product nameThing-it. In 2025, the company became a subsidiary of the Norwegianfirm MazeMap AS; the product and company were renamedMazeMap WorkplaceandMazeMap GmbH, respectively.
Frequently asked questions
What is MazeMap Workplace Room Booking?
MazeMap Workplace Room Booking is a software module for reserving meeting and conference rooms in companies. It is part of the MazeMap Workplace platform and integrates directly with Microsoft Outlook.
Who develops MazeMap Workplace room booking?
The manufacturer is MazeMap GmbH (formerly Thing Technologies GmbH), based in Frankfurt am Main, a subsidiary of the Norwegian company MazeMap AS.
What happens to bookings that are not accepted (no-shows)?
If no one shows up at the reserved time, the software automatically releases the room after ten minutes and marks it as available.
What languages does MazeMap Workplace Room Booking support?
The user interface is available in German, English, Italian, Russian, and Spanish.
Can MazeMap Workplace room booking be integrated with Microsoft 365?
Yes. Room booking integrates directly with Microsoft 365, including Outlook, Exchange, and Microsoft Teams Rooms. User synchronization is handled via SCIM from Microsoft Entra ID, and single sign-on is enabled via SAML against Microsoft Entra ID.
Can catering and additional services be booked at the same time?
Yes. Catering and other additional services can be booked directly in Outlook when reserving a room. The caterer’s setup and preparation times are automatically factored into the room availability.
Is MazeMap Workplace Room Booking suitable for small businesses?
No. MazeMap Workplace Room Booking is designed for large enterprises, typically those with 500 or more employees, and is primarily used in organizations with 10,000 or more employees.
Are the apps compatible with iOS and Android?
Yes. The mobile apps are available on the Apple App Store and Google Play and are compatible with iOS and Android.