Efficient. Intuitive. Time-saving.
Room booking &
Manage catering
directly in
Outlook
With our solution, organizing meetings becomes a breeze:
Book rooms and order catering—all in one step with our Outlook add-in for room booking.
Seamless integration with Microsoft 365 ensures maximum efficiency, fewer sources of error, and smooth processes in everyday office life.
We offer you catering management in the perfect combination:
Outlook Add-In for easy bookings, catering shop for quick selection, and backend with order overviews.
Your advantages
User-friendly Outlook add-in
Room bookings incl. catering in Outlook
Error-free ordering process & perfect meetings
Representative store for catering products
Compatibility with MS Teams Rooms
Central resource management in Microsoft Exchange
Why you will love us
Unlike the competition
Only MazeMap Workplace offers true integration and compatibility with Microsoft Teams Rooms.
More details >
Why your caterers will love us
Your caterer receives an easy-to-maintain store system for presenting their products.
Individual rules at product level guarantee an error-free catering process: from minimum order quantities, to necessary preparation times, right through to cancellation deadlines.
Orders and changes are transmitted automatically to avoid stress and incorrect deliveries. Our add-in also takes into account necessary set-up and dismantling times, for which it additionally blocks the room so that the caterer does not disrupt the actual meeting.
This makes catering simple and efficient!
Convenient store for catering products
Error-free ordering & booking process
Room bookings incl. catering in one step in Outlook
Intuitive Outlook add-in - without training or familiarization
Why your employees will love us
Your employees organize meetings in the familiar Outlook environment, and if they want catering for an appointment, our Outlook add-in comes into play:
In a shop similar to those used by delivery services, they select the desired products and quantities. They are guided through the error-resistant ordering process. The order and any changes are immediately transmitted to the caterer.
The result is smooth meeting organization— with catering! Without disruptions!
Always up-to-date thanks to the order overviews in the catering module
Professional and attractive presentation of catering products
100% compliant orders, systemically ensured
Relaxed set-up and dismantling without disrupting meetings
Genuine integration instead of a trick
Our catering management solution offers comprehensive integration into Microsoft 365 with the Outlook add-in. At first glance, other solutions on the market also appear to be integrated into Outlook - but technically they are not! Instead, only a room request is sent to Outlook from an external system. This may seem like a complete integration, but in practice it has considerable limitations:
Competition: Suggested integration
No use of MS Panels & third-party displays
No compatibility with Microsoft Teams Rooms
Resource management in the third-party system
Synchronization problems
No access to setup times & booking rules
MazeMap Workplace: True Microsoft 365 integration
Full hardware flexibility
100% compatible with Microsoft Teams Rooms
Bidirectional synchronization
Avoidance of shadow IT
Resource management in MS Exchange Online
The add-in is embedded directly in Outlook and uses the existing infrastructure - including resource management, Exchange, Teams Rooms and more.
All bookings are made directly in the Outlook calendar, so no separate tools or detours are required.
Add-in for catering when booking rooms in Outlook
The add-in makes it possible to order catering directly when booking a room in Outlook - similar to a delivery service. Users put together the desired products, with the system taking into account rules such as minimum order quantities. The caterer receives automatic notifications after orders and in the event of changes.
The booking process is thus simplified and managed systematically. An additional system or order lists are not necessary!
If the room needs to be prepared for catering or needs to be cleaned later, the add-in only shows available rooms and automatically blocks the additional times in a separate appointment.
Impress with perfectly planned meetings with reliable catering.
Intuitive user guidance - directly in Outlook
Perfectly prepared and disruption-free meetings - always!
Save time with simple and intuitive orders in the familiar Outlook environment
Avoid errors through automated ordering processes.
Store for the management of catering products
Employees select the desired catering in a user-friendly store. They are guided step by step through the ordering process based on system-based rules. This ensures a smooth process.
The store system offers caterers the opportunity to conveniently maintain their products and their characteristics: With pictures and descriptions, they can present the food and drinks in the best light. In addition, prices, minimum order quantities, set-up and dismantling times, as well as cancellation deadlines can be stored. Adjustments can be made at any time and are displayed immediately in the store.
Relaxed set-up and dismantling without disturbing the meeting
Professional and attractive presentation of catering products
Flexible lead & follow-up times/set-up times per product
Definable delivery times/cut-off times & cancellation deadlines
100% compliant orders, systemically ensured
Simple management of the catering offer with immediate implementation of changes for all customers (live data)
Meeting organization with automation
As soon as an order is sent, the caterer and the customer receive an automatic e-mail with a detailed order overview. This ensures transparency on both sides and avoids misunderstandings.
The catering dashboard provides the caterer with an overview of all orders. All ordered products are listed separately across all orders to determine the goods required. Finally, the export function (CSV & PDF) ensures legally compliant invoicing.
Always keep an eye on orders, goods requirements and costs!
Reliable catering - just as you ordered it
Error-free, system-controlled ordering process from A-Z
Comprehensive transparency avoids misunderstandings
Changes are transmitted and documented immediately
Bookings in the Microsoft resource calendar (Outlook integration)
Our add-in integrates seamlessly into your IT infrastructure and your existing Microsoft 365 environment. What sets it apart from other systems on the market is that the management of bookable resources remains in MS Exchange Online and data is synchronized in real time—without double entry!
Thanks to Microsoft Teams Rooms compatibility, the choice of hardware remains flexible.
Implementation is quick and easy via the Microsoft Admin Center. This saves IT resources and reduces costs.
Reduction of systems and minimized maintenance effort
Use of the full functionality in the MS Teams Rooms ecosystem
Vendor independence in terms of hardware
Resource management via MS Exchange Online
Maximum compatibility with your existing IT infrastructure
User-friendly system for greater productivity and satisfaction
Discover how our catering management optimizes your meeting organization—for a positive workplace experience:
The intuitive operation of the Outlook add-in and backend leads to satisfied employees and caterers, and thus fewer complaints.
The user-friendly booking of rooms, including catering, in the familiar Outlook environment increases both productivity and employee satisfaction.
Avoidance of additional systems and the associated training costs
Increased efficiency of meetings and smooth processes
Simplified organization of meetings with catering, with just a few clicks in Outlook
Optimized workflows and increased productivity
Systemic processes replace lists and emails
Increased satisfaction of internal stakeholders and external service providers
Global customer and partner network
Get to know catering management live
Book a demo of the
Sounds good, but does the practice have to be convincing? Book a live demo appointment now and experience all the benefits up close.
Our experts will show you our solution in live operation: you can ask questions and they will show you how your specific use cases can be implemented.
Find out how user-friendly our add-in is and how intuitive the booking process is in the familiar Outlook environment. Afterwards, you will realize how much you, your employees and your caterer have missed integrated catering management.
Get started now with
MazeMap Workplace
Contact us today. We will get back to you shortly. You are also welcome to book a demo appointment directly.
Call us at
+49 (69) 566086786
Non-binding demo
Book an appointment now
You can rely on MazeMap Workplace
Easy integration: Seamless integration into existing systems.
High usability: user-friendliness and intuitive operation.
Strong security standards: Maximum security for your data.
