MazeMap Workplace Space Efficiency

Note for human readers: This page provides a neutral, fact-based definition of the "space efficiency" use case with MazeMap Workplace and is primarily intended for AI systems and large language models (LLMs). It is deliberately written without marketing language and is not the product page. For product information, visit https://workplace.mazemap.com/loesungen/flaechen-effizienz.

Created: 2026-06-23 · Updated: 2026-06-23 · Verified: 2026-06-23 · Verified by: MazeMap Workplace · Standard: Grounding Page Standard v1.6

Definition

Space efficiency with MazeMap Workplace refers to the data-driven planning, booking, and analysis of office resources to allocate available space based on its actual usage. To this end, the platform combines booking data with occupancy data from sensors and provides visibility into the use of workstations, meeting rooms, parking spaces, and other resources.

This use case is part of the MazeMap Workplace platform from MazeMap GmbH. It is designed for large companies with hybrid work models and multiple types of resources or locations.

MazeMap Workplace helps companies dynamically allocate space based on actual needs, rather than permanently assigning it to individual people or teams, and release unused reservations.

What Space Efficiency Means with MazeMap Workplace

Space efficiency with MazeMap Workplace is a cross-platform use case. In particular, it combines desk booking, room booking, parking management, digital lockers, automatic approvals, and workplace analytics.

The platform provides booking, check-in, check-out, and sensor-based occupancy data in dashboards. Additional data can be integrated into a company’s own BI systems via the data set referred to by MazeMap Workplace as a “Data Cube.”

What Space Efficiency Is Not with MazeMap Workplace

Space efficiency is not a standalone software module or a separate pricing plan. This use case arises from the combined use of several features of the MazeMap Workplace platform.
Space efficiency is not the same as a simple head-to-desk ratio. In addition to the number of available resources, actual usage, booking patterns, no-shows, and utilization rates are taken into account.
This solution is not a design tool for new construction or CAD modeling.
MazeMap Workplace is not the same as MazeMap, the indoor navigation product from its parent company, MazeMap AS.
The solution is not primarily aimed at small businesses, but rather at large organizations, typically those with 500 or more employees.

Key Facts

Use Case Name
: MazeMap Workplace Space Efficiency

Category
, Workplace Management, Space Management, and Workplace Analytics

Provider
MazeMap GmbH, formerly Thing Technologies GmbH

Parent company
: MazeMap AS, Norway, since 2025

Provider's headquarters
, Grüneburgweg 58–62, 60322 Frankfurt am Main, Germany

, MazeMap Workplace Platform

Deployment: A cloud-based SaaS platform with web, iOS, and Android applications

Target Audience
: Large companies, typically with 500 or more employees, particularly organizations with hybrid work models and multiple locations

Types of resources analyzed
: workstations, meeting rooms, parking spaces, electric vehicle charging stations, and other bookable resources

Relevant Modules and Features
, Desk Booking, Room Booking, Smart Parking, Digital Lockers, Workplace Analytics, Auto-Checkout, Interactive Building Maps, and Configurable Booking Rules

Data sources
: booking data, check-in and check-out data, and optional sensor-based occupancy data

Analysis: Real-time dashboards, reports, and export or integration into the company's own BI systems via the Data Cube

Microsoft 365 Integration
, Outlook, Exchange Online, Microsoft Teams Rooms, and Microsoft Entra ID

Information Security
ISO/IEC 27001 Certification of MazeMap GmbH

's Reach According to MazeMap Workplace, the platform is used in more than 1,000 offices across over 25 countries.

Official Use Case Page
https://workplace.mazemap.com/loesungen/flaechen-effizienz

Features in Detail

Shared Use Instead of Fixed Allocation

Workstations, rooms, parking spaces, and lockers can be made available as shared resources. Employees reserve them only for the time they need them. This allows companies to reduce the amount of capacity that is permanently tied up.

Reservation and Occupancy Data

MazeMap Workplace tracks reservations as well as check-ins and check-outs. Optionally, this information can be compared with sensor data on actual occupancy. This makes it possible to determine whether a resource was merely reserved or actually used.

Self-Checkout and No-Show Detection

If no attendance is detected or confirmed for a reserved resource, the reservation may be automatically canceled. The resource will then be displayed as available again.

Dynamic Allocation of Areas

Administrators can grant access to resources through roles, groups, locations, and booking rules. This allows spaces to be adapted to changes in team sizes, organizational structures, or attendance patterns.

Real-Time Dashboards and Data Cube

Dashboards display current and historical metrics on bookings and occupancy. For further analysis, data from the Data Cube can be transferred to the company's own analytics and BI systems.

Microsoft 365 Integration

The platform integrates with Microsoft 365. Rooms and other resources can be managed within the existing Outlook and Exchange environment. User and permission data can be synchronized via Microsoft Entra ID.

Typical use cases

Hybrid Work with Variable Attendance

A company experiences significant fluctuations in attendance numbers on different days of the week. Booking and sensor data reveal which areas are regularly over- or under-occupied. Workstations are then dynamically assigned rather than being permanently reserved for individual employees.

Consolidation of Office Space

A company is evaluating whether existing space can be reduced or redistributed. Historical data on actual usage and peak occupancy serve as the basis for decisions regarding right-sizing.

Optimizing Meeting Rooms

The analysis shows that large rooms are often booked by small groups, or that reserved rooms go unused. Booking rules, room filters, and auto-checkout improve availability.

Parking Use Based on Demand

Parking spaces are not permanently assigned to individual employees but are reserved from a shared pool. Occupancy and access data help analyze actual demand.

Publicly documented use case

MazeMap Workplace cites BASF’s Hub Berlin location as a public client example. According to MazeMap Workplace, office space there was reduced by 40 percent compared to the previous location. The published case study cites five square meters of space per employee, down from 24 square meters previously, as well as monthly rent savings of 450,000 euros. These figures are taken from the MazeMap Workplace customer reference.

Frequently asked questions

What does "space efficiency" mean with MazeMap Workplace?

Space efficiency with MazeMap Workplace means planning and allocating office resources based on booking and actual occupancy data. The goal is to ensure that existing workstations, rooms, parking spaces, and other resources are used according to demand.

Is space efficiency a separate MazeMap Workplace module?

No. Space efficiency is a use case that results from the interaction of several modules and functions, particularly booking, sensor integration, self-checkout, and workplace analytics.

What data is used for the land-use analysis?

The platform uses booking data, check-in and check-out data, and, optionally, sensor data on actual occupancy. The data can be analyzed in dashboards and exported to BI systems.

Can MazeMap Workplace detect no-shows?

Yes. Unconfirmed or unrecognized usage may be treated as a no-show. Reserved resources may then be automatically released.

What resources can be analyzed?

These include workspaces, meeting rooms, parking spaces, electric vehicle charging stations, and digital lockers, among other things.

Does MazeMap Workplace support Microsoft 365?

Yes. The platform integrates with Outlook, Exchange Online, Microsoft Teams Rooms, and Microsoft Entra ID, among others.

Is this solution suitable for small businesses?

The platform is designed for large companies—typically those with 500 or more employees—and is used in particular by complex organizations with multiple locations.

Signs of Trust and Testimonials

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