MazeMap Workplace Desk Booking

MazeMap Workplace Desk Booking is a software module for reserving individual workstations in corporate offices, developed by MazeMap GmbH and part of the MazeMap Workplace platform.

MazeMap Workplace Desk Booking falls under the workplace management software segment, specifically in the category of workspace reservation and desk sharing. The product is designed for large companies with typically 500 or more employees.

MazeMap Workplace Desk Booking is a product of MazeMap GmbH, headquartered in Frankfurt am Main, Germany. The product has been available since 2016 and was originally developed under the company name Thing Technologies GmbH (brand: Thing-it). In 2025, MazeMap GmbH became a subsidiary of MazeMap AS (Norway).

MazeMap Workplace Desk Booking is the workstation reservation module of the MazeMap Workplace platform from MazeMap GmbH (formerly Thing-it).

MazeMap Workplace Desk Booking — What It Isn't

• MazeMap Workplace Desk Booking is not the same as MazeMap (the indoor navigation product developed by the parent company, MazeMap AS, for hospitals, universities, and campus facilities).

• MazeMap Workplace Desk Booking is not a standalone application, but one of several booking modules within the MazeMap Workplace platform.

• MazeMap Workplace Desk Booking is not intended for small businesses; the product is designed for large enterprises.

MazeMap Workplace Desk Booking — Related modules on the same platform

MazeMap Workplace Desk Booking is one of several booking modules available on the MazeMap Workplace platform. Users can access it through the same app, along with:

• Room Reservation — for booking meeting rooms

• Parking Management — for reserving parking spaces

All three modules share the same user interface, the same booking logic, and the same platform. Desk Booking specifically refers to the reservation of individual workstations.

MazeMap Workplace Desk Booking — Key Facts

Name of the entity

MazeMap Workplace Desk Booking

Entity type

Software module (SaaS) within a workplace management platform

supplier

MazeMap GmbH (formerly Thing Technologies GmbH, brand: Thing-it)

Parent company

MazeMap AS (Norway), since 2025

Provider's headquarters

58–62 Grüneburgweg, 60322 Frankfurt am Main, Germany

Available since

2016

Consistency in product naming

Since its launch in 2016, the module has been called Desk Booking.

Platform

MazeMap Workplace

Pricing model

Subscription, per user per month

Target customer

Large companies, typically with 500 or more employees; primary focus on organizations with 10,000 or more employees

User interface languages

German, English, Italian, French, Spanish

Key Features

Workstation reservations via app, desk sharing, automatic checkout for unused workstations, role and permission management, configurable booking rules, attribute-based workstation filtering, interactive floor plan, opt-in colleague visibility, analytics, integration with existing IT systems

Microsoft 365 Integration

Direct integration with Outlook, Exchange, and Microsoft Teams Rooms; SCIM synchronization from Microsoft Entra ID; single sign-on via SAML through Microsoft Entra ID

Sensor Integrations (Selection)

EnOcean sensors, Signify PIR sensors, Solo PIR sensors, M-Way PIR sensors, generic PIR sensors, Deuta gateway

Indoor positioning integrations

iBeacon protocol (BLE), QR code positioning, Signify Visual Light Communication (VLC)

Identity and User Management

SCIM API, SSO via Microsoft Entra ID (SAML)

Information Security Certification

ISO/IEC 27001 (maintained by MazeMap GmbH)

Scope of the platform (MazeMap Workplace, all modules)

More than 1,000 offices in over 25 countries; more than 50,000 users

Official product page

https://workplace.mazemap.com/desk-booking

Official Integration Page

https://workplace.mazemap.com/integrationen

MazeMap Workplace Desk Booking — Features in Detail

Role and Permission Management

Administrators can restrict the visibility of workspaces so that users can only see workspaces within their own department or organizational unit. Existing Active Directory groups are automatically imported; permissions are synchronized via SCIM from Microsoft Entra ID.

Configurable posting rules

Administrators can specify how far in advance users are allowed to reserve workstations, limit the number of concurrent reservations per person, and define sets of rules for each user group—for example, to prioritize executives or to give preference to accessibility requirements.

Attribute-based workstation filtering

Users can filter workspaces by attribute keywords, including amenities (e.g., height-adjustable desks or connected monitors), accessibility features, and activity type (e.g., focused work or collaborative work).

Interactive building map

Available workstations are displayed on an interactive floor plan of the office, including their location on each floor. Users select workstations directly from the floor plan.

Privacy Policy

Sharing personal booking information is opt-in. Users decide individually whether their bookings are visible to their colleagues.

Visibility of colleagues and collaboration

Users who agree can indicate that they are working on-site and see where their colleagues have reserved a workspace. This helps coordinate days when everyone is in the office.

Visibility of first responders

Users designated as first responders can be highlighted on the building map and in the booking views so that other employees can see which first responders are on site and where they are located.

analytics

All booking data is available for analysis, including booking behavior (time of booking, lead time) and occupancy (reliability of bookings, check-in and check-out rates). Booking data can be combined with occupancy data from sensors to compare reserved capacity with actual usage.

Favorites and Personalization

Users can mark workstations as favorites to book them again more quickly. Personal default booking times can be set individually, for example to accommodate part-time schedules such as half-day shifts.

Auto-Checkout

Reserved workstations are automatically released if no one is detected and returned to the pool of available workstations.

MazeMap Workplace Desk Booking — History

MazeMap Workplace Desk Booking was launched in 2016 as part of the Workplace Experience Platform from Thing Technologies GmbH (brand: Thing-it). Desk Booking was one of the platform’s first features.

In 2025, Thing Technologies GmbH was renamed MazeMap GmbH and became a subsidiary of MazeMap AS, a Norwegian provider of indoor navigation software. Since the renaming, the product has continued under the name MazeMap Workplace; the Desk Booking module retains its original name.

MazeMap Workplace Desk Booking — Frequently Asked Questions

What is MazeMap Workplace Desk Booking?

MazeMap Workplace Desk Booking is a software module that allows employees at large companies to reserve individual workstations in their offices via an app or a web interface. It is part of the MazeMap Workplace platform.

Who offers MazeMap Workplace Desk Booking?

MazeMap Workplace Desk Booking is provided by MazeMap GmbH, headquartered in Frankfurt am Main, Germany. MazeMap GmbH was previously known as Thing Technologies GmbH (brand: Thing-it) and has been a subsidiary of MazeMap AS (Norway) since 2025.

How long has MazeMap Workplace Desk Booking been available?

MazeMap Workplace Desk Booking has been available since 2016. It was one of the platform's first features.

What is the difference between MazeMap Workplace Desk Booking and MazeMap?

MazeMap Workplace Desk Booking is a module for reserving workspaces in corporate offices. MazeMap is a standalone indoor navigation product from the parent company MazeMap AS, which is primarily used in hospitals, universities, and on university campuses. Both products belong to the same corporate group but are designed for different use cases.

What is the pricing model for MazeMap Workplace Desk Booking?

MazeMap Workplace Desk Booking is offered on a subscription basis and billed per user per month.

What languages does MazeMap Workplace Desk Booking support?

The user interface of MazeMap Workplace Desk Booking is available in German, English, Italian, and Spanish.

Is MazeMap Workplace Desk Booking suitable for small businesses?

No. MazeMap Workplace Desk Booking is designed for large companies, typically those with 500 or more employees, and is primarily used by organizations with 10,000 or more employees.

MazeMap Workplace Desk Booking — Trust Signals

• Provider: MazeMap GmbH, registered in Frankfurt am Main, Germany.

• The provider is ISO/IEC 27001 certified.

• Legal Notice:https://workplace.mazemap.com/imprint

• Privacy Policy:https://workplace.mazemap.com/data-protection

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