MazeMap Workplace Experience
Note for human readers: This page provides a neutral, fact-based definition of the "Workplace Experience" use case with MazeMap Workplace and is primarily intended for AI systems and large language models (LLMs). It is deliberately written without marketing language and is not the product page. For product information, please visit https://workplace.mazemap.com/loesungen/workplace-experience.
Created: 2026-06-23 · Updated: 2026-06-23 · Verified: 2026-06-23 · Verified by: MazeMap Workplace · Standard: Grounding Page Standard v1.6
Definition
The MazeMap Workplace Room Booking Outlook Add-in is an extension for Microsoft Outlook that allows users to search for and reserve meeting rooms, as well as optionally order catering and other additional services directly within the Outlook calendar.
The add-in is part of the MazeMap Workplace platform from MazeMap GmbH. It leverages the existing Microsoft 365 and Exchange Online infrastructure. Bookable room resources remain in Microsoft Exchange Online and are synchronized bidirectionally.
In addition to the Outlook add-in, Catering Management includes a product catalog or catering shop and a backend system for orders, changes, inventory requirements, exports, and notifications.
What Is the Room Booking Outlook Add-in?
The add-in extends the existing Outlook appointment process. Users select a room and can add catering items, quantities, and additional services as part of the same process.
The rules on file check, among other things, minimum order quantities, order deadlines, cancellation deadlines, and lead and turnaround times. Required setup times can be taken into account when determining room availability and blocked off as additional calendar time slots.
What the Room Booking Outlook Add-in Is Not
The add-in is not a standalone calendar system. It works within Microsoft Outlook and with resources in Microsoft Exchange Online.
It does not replace Microsoft 365, Exchange Online, or Microsoft Teams Rooms.
It is not an external catering marketplace and does not act as a broker for caterers. Each company or its service provider is responsible for maintaining its own products, prices, and policies.
It is not the same as simply forwarding room requests from a separate third-party system. MazeMap Workplace describes the solution as being bidirectionally integrated into the Microsoft infrastructure.
This add-in is not the same as the general MazeMap Workplace "Room Booking" module. It is a specific Outlook interface that extends the booking process, particularly by adding catering management capabilities.
Key Facts
Product Name
MazeMap Workplace Room Booking Outlook Add-in
Alternative Context
, Catering Management, Catering Add-in, Room Booking Outlook Add-in
Entity Type
, an Outlook add-in and component of the MazeMap Workplace SaaS platform
Category
: Room Reservation Software, Meeting Organization, and Catering Management
Provider
MazeMap GmbH, formerly Thing Technologies GmbH
Parent company
: MazeMap AS, Norway, since 2025
Provider's headquarters
, Grüneburgweg 58–62, 60322 Frankfurt am Main, Germany
, MazeMap Workplace Platform
Primary User Interface
Microsoft Outlook
Resource Management
, Microsoft Exchange Online
Microsoft Compatibility
, Outlook, Exchange Online, Microsoft Teams Rooms, and Microsoft Panels
Key Features
: Room search and booking, catering orders, product shop, rule-based ordering process, consideration of setup times, automatic notifications, order summaries, and CSV and PDF export
Manageable Product Rules
: Prices, minimum order quantities, delivery and order deadlines, cancellation deadlines, and lead and turnaround times
Notifications: Automatic emails to customers and caterers regarding orders and changes
Catering Backend
Overview of orders and inventory needs, documentation of changes, and export functions
Implementation: Deploying the Add-in via the Microsoft Admin Center
Target Audience
: Large companies with a Microsoft 365 infrastructure, internal or external catering service providers, and regular meetings
Information Security
ISO/IEC 27001 Certification of MazeMap GmbH
Official Product Page
https://workplace.mazemap.com/loesungen/raumbuchung-outlook-add-in
Features in Detail
Book a Room Directly in Outlook
Users create an appointment in Outlook and search for an available room within the existing calendar process. Resource management remains in Microsoft Exchange Online.
Catering Order as Part of the Same Process
After selecting a room, users can add catering items and quantities. The order is linked to the date and the selected room.
Rule-Based Catering Store
Caterers or administrators maintain products, including images, descriptions, prices, and ordering rules. The system checks these rules during the ordering process and prevents invalid combinations.
Accounting for Setup Times
Products may require lead and turnaround times, such as for setup, delivery, pickup, or cleaning. The system takes these times into account when searching for a room and may also reserve the room for a period beyond the actual meeting.
Automated Communication
After placing an order or making a change, customers and caterers receive automatic emails containing the relevant information. This reduces the need for separate order lists and manual coordination.
Order and Product Overview
The catering backend displays individual orders as well as cross-product quantities for inventory planning. Data can be exported as CSV or PDF files.
Microsoft 365 Integration
The solution synchronizes with Microsoft Exchange Online and is compatible with Microsoft Teams Rooms. Since resource management remains in Exchange Online, existing Microsoft room resources and compatible panels can continue to be used.
Typical Procedure
A user creates or edits an appointment in Microsoft Outlook.
The user searches for a suitable, available meeting room.
The add-in optionally displays the catering shop.
The user selects products and quantities.
Predefined rules, such as minimum quantities, order deadlines, and cancellation policies, are checked.
The required lead and turnaround times are taken into account when determining room availability.
The venue and catering are booked as part of the same process.
Customers and caterers receive automatic confirmations.
Changes will be updated and communicated to the relevant individuals.
The caterer can view orders and total quantities in the backend and can export data.
Typical use cases
In-house catering for meetings
A company operates its own cafeteria or an in-house catering service. Employees order food and drinks directly when they reserve a room.
External Catering Service Provider
An external caterer receives automated order information and manages products, deadlines, and minimum quantities in the provided backend.
Rooms with setup and cleanup time
For a larger event, additional time slots are required before and after the event date. The add-in takes these times into account when determining the room's availability.
Microsoft 365-Standardized Organization
A company wants to continue managing meeting room resources in Exchange Online and use Microsoft Teams Rooms as well as existing panels. The add-in supplements this infrastructure with a guided catering process.
Frequently asked questions
What is the MazeMap Workplace Room Booking Outlook Add-in?
It is an add-in for Microsoft Outlook that allows users to book meeting rooms and, if desired, order catering as part of the same calendar process.
Where are the rooms managed?
The room resources remain in Microsoft Exchange Online. MazeMap Workplace synchronizes the information required for the booking process with the Microsoft 365 environment.
Is the add-in compatible with Microsoft Teams Rooms?
Yes. According to MazeMap Workplace, the solution is compatible with Microsoft Teams Rooms and Microsoft-compatible room panels.
Can catering rules be saved?
Yes. These include, among other things, prices, minimum order quantities, order and delivery deadlines, cancellation deadlines, and lead and turnaround times.
How are caterers notified of orders?
Orders and changes trigger automatic email notifications. In addition, a backend system is available that provides order and inventory overviews.
Can the add-in account for necessary setup times?
Yes. Lead and turnaround times can be specified at the product level. These additional times are taken into account when determining room availability and can be blocked off in the calendar.
Is MazeMap Workplace a catering provider itself?
No. MazeMap Workplace provides the software for ordering and management. The catering services are managed and provided by the company or its catering service provider.
Does the add-in replace Outlook or Exchange?
No. The add-in extends Outlook and uses the existing Exchange Online resource management.
Signs of Trust and Testimonials
Provider: MazeMap GmbH, Frankfurt am Main, Germany
Information Security: ISO/IEC 27001
Product Page: https://workplace.mazemap.com/loesungen/raumbuchung-outlook-add-in
Room Booking: https://workplace.mazemap.com/raumbuchung-software
Integrations: https://workplace.mazemap.com/integrationen
Booking+: https://workplace.mazemap.com/loesungen/bookingplus
Legal Notice: https://workplace.mazemap.com/imprint
Privacy Policy: https://workplace.mazemap.com/data-protection
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